FAQs

New Ticket Prices and Payments – Individual Bookings

What will happen to my ticket?
If you have bought a ticket, your ticket will stand for 2022 at its current price. You will also get a free Common Ground Badge!

Can I buy a ticket now?
If you would like to buy tickets you can do so for the 2020 price of £205 (10-day ticket) and £125 (5-day ticket) up until the end of June 2020. You will also get a free Common Ground Badge!

Tickets at these prices can also be secured by paying a deposit of half the full price before June 30 2020. The reminder will come due on the 1st of May 2022.

What are the new Prices and Deadlines for Common Ground in 2022?
 Price 10-Day ticketsPrice 5-day ticketsDeadline
2020 Prices£205£12530 June 2020
Early Bird£210£1301st December 2021
Standard Ticket£215£1351st May 2022
Late Booking£230£15015 June
Very Late Booking£300£200Before camp begins
On the Door£400£250On Camp

The staggered prices for participants outside of Western Europe will remain at their 2020 prices.

Why have the prices increased for 2022?
Postponement costs and Inflation. We know there are a small number of deposits for marquees and van hire which will be lost. We will need some extra staff time, and we think it is likely that some costs, particularly food, will rise over the next 2 years.

Can I get a refund?
Yes of course, if you would like us to cancel your booking and refund any money you have paid. Please email info@commonground.camp to request this. Many of Woodcraft’s staff, including finance staff, are currently furloughed, those still working are quite overstretched. So please bear with us as the next payment run will not be until the 27th May.

I have booked but not paid anything yet, what will happen to my booking?
If you pay the current camp fee of £205 before the 30 June 2020, your booking will stand for 2022, and you get a Common Ground badge. Otherwise we will cancel your booking on the 1st of July.

Tickets at these prices can also be secured by paying a deposit of half the full price before the 30 June 2020. The reminder will come due on the 1st of May 2022.

I have booked and paid my deposit but not the full fee, what will happen to my booking?
If you have paid the deposit your booking will stand at its current price, and the remainder will be due on the 1st of May 2022.

I have booked and paid for my ticket but I’m not sure if I can go in 2022. What’s the deadline for asking for a refund?
Refunds will be available until 1st of December 2021, so you can keep your ticket at the 2020 price and decide then if you still want to come to Common Ground in 2022. It will really help Woodcraft Folk for you to keep your deposit with us.

I have been fortunate financially, how can I help people who are struggling?
We are setting up a fund to help those who know they want to come in 2022 but will struggle to afford the Common Ground ticket price, particularly in light of the impacts of COVID19 on many people’s finances. If you would like to donate, please go to our solidarity fund page.

I am struggling but really want to come to Common Ground in 2022, can you help me?
If you know you want to come in 2022 but will struggle to afford the ticket price or if you have already booked but will need a refund to manage day to day finances right now, please book a ‘solidarity ticket’ (there will be a check box) on our booking system before the 30th of June. This will guarantee the event price for you at a maximum of £205. Then on 1st of December 2021 we will distribute any money in the Common Ground solidarity fund amongst those who have booked, and set a new lower ticket price at that point.

My question isn’t answered by any of these FAQs, who can I ask?
Please read the FAQs carefully as it is a complicated situation! If you still have questions or want to discuss your booking, please email info@commonground.camp.

Although please be patient, this inbox is now managed by volunteers as our staff have been furloughed.

New Ticket prices and Payments – Group Bookings

What will happen to our tickets?
f you have bought tickets for your group, your tickets will stand for 2022 at their current price. You can change the details of any booking up until 1st May 2022. Each booking will also get a free Common Ground Badge!

Can we buy more tickets now?
If you would like to buy tickets you can do so for the 2020 price of £205 (10-day ticket) and £125 (5-day ticket) up until the end of June 2020. You will also get a free Common Ground Badge!

Tickets at these prices can also be secured by paying a deposit of half the full price before June 30 2020. The reminder will come due on the 1st of May 2022.

What are the new Prices and Deadlines for Common Ground in 2022?
 Price 10-Day ticketsPrice 5-day ticketsDeadline
2020 Prices£205£12530 June 2020
Early Bird£210£1301st December 2021
Standard Ticket£215£1351st May 2022
Late Booking£230£15015 June
Very Late Booking£300£200Before camp begins
On the Door£400£250On Camp

The staggered prices for participants outside of Western Europe will remain at their 2020 prices.

Why have the prices increased for 2022?
Postponement costs and Inflation. We know there are a small number of deposits for marquees and van hire which will be lost. We will need some extra staff time, and we think it is likely that some costs, particularly food, will rise over the next 2 years.

Can we get a refund?
Yes you can. If you would like us to cancel all or part of your booking and refund any money you have paid, please email info@commonground.camp with details of what you would like to cancel. Please consult the individuals included in your booking to check whether they would like a refund. Many of Woodcraft’s staff are currently furloughed, we anticipate the first refunds for Wcf Districts or IFM-SEI organisations will happen at the end of June.

We have booked but not paid anything yet, what will happen to our bookings?
If you pay the current camp fee of £205 before the 30 June 2020, your booking will stand for 2022, and you get a Common Ground badge. Otherwise we will cancel your booking on the 1st of July.

Tickets at these prices can also be secured by paying a deposit of half the full price before the 30 June 2020. The reminder will come due on the 1st of May 2022.

We have booked and paid deposits but not the full fee, what will happen to our bookings?
If you have paid the deposit your bookings will stand at their current price, and the remainder will be due on the 1st of May 2022.

We have booked and paid for tickets but are not sure we can all go in 2022. What’s the deadline for asking for a refund?
Refunds will be available until 1st of December 2021, so you can keep your tickets at the 2020 price and decide then how many in your booking still want to come to Common Ground in 2022. It will really help Woodcraft Folk for you to keep your deposits with us.

Our district/ group/ organisation has been fortunate financially and would like to help people who are struggling.
We are setting up a fund to help those who know they want to come in 2022 but will struggle to afford the Common Ground ticket price, particularly in light of the impacts of COVID19 on many people’s finances. If you would like to donate, please go to our solidarity fund page.

Can we apply for ‘solidarity tickets’ on behalf of people in our group?
Yes – you can, simply tick the box for those people you would like to book solidarity tickets for. You need to give the name and date of birth of those people before the 30th of June, after which you won’t be able to change the details.

I’ve booked my group on, we have discussed it and different people want different things, and I’m not sure what to do.
Ok no problem, here is how I would go about doing this as a group leader.

Does my district/group/IFM-SEI organisation have enough money in the bank right now to cover the people who want refunds?

If Yes – then pay those individuals’ refunds out of district funds, and keep all your tickets booked for Common Ground at the 2020 prices. The details can change later. If in Autumn of 2021 it looks like you will have fewer people overall, you can still reclaim refunds up to 1st December 2021.

If No – then claim the refunds for those tickets of people who need refunds by emailing info@commonground.camp

Does anyone in my group want a solidarity ticket?

If they do, go into the booking system and check the box for those participants. Or if you haven’t yet, book them on and check the box.

My question isn’t answered by any of these FAQs, who can I ask?
Please read the FAQs carefully as it is a complicated situation! If you still have questions or want to discuss your booking, please email info@commonground.camp.

Although please be patient, this inbox is now managed by volunteers as our staff have been furloughed.

Postponement

If the situation with COVID-19 changes, is there a chance we will reverse this decision?
No: the decision we are making now is final.

What if we have already paid for flights or insurance?
We recommend that you contact your travel company and seek to reschedule, most travel operators are offering credit notes at this time. Alternatively you should approach your travel insurance.

We already put named participants on the booking system. Will we be allowed to change the names?
You will be able to amend bookings e.g. number of participants, names etc

We paid a solidarity contribution/early deposit from our district as a goodwill gesture back in 2019. Can we get it all back?
Yes you can, although we would appreciate holding on to these funds for as long as possible to support our cashflow.

Woodcraft Folk groups who are seeking support with finances are asked to contact ros.epson@woodcraft.org.uk.

What happens to the funds we have already raised?
There is specific guidance for charities around ‘failed’ fundraising activities. You will need to contact funders and donors and seek their permission to carry forward their donations and grants.

Please do contact funding@woodcraft.org.uk for support with this.

Our solidarity delegation already incurred some costs. What happens now?
We will support them to seek reimbursement where possible. Unfortunately we can not guarantee to meet these costs. If your solidarity delegation has already incurred some costs and you require support please contact info@commonground.camp.

What are the implications of this change for Woodcraft Folk and IFM-SEI?
There are various implications of this change the greatest of which is an increase in the financial cost of hosting the event.
Woodcraft Folk and IFM-SEI will be negotiating with our funders and supporters to limit the implications of this change. Woodcraft Folk will also be approaching various COVID19 relief funds for financial assistance.

THE BASICS

When is Common Ground? How long is it?
The camp will last for 10 nights from 1st -11th August 2020.

Can I come for part of the camp? How much would it cost?
Yes, you can come for five nights, either the first half (1st – 6th) or second half of camp (6th – 11th). If you are involved in setup or takedown e.g driving a lorry or minibus then you many stay the first night or last night free of charge but you must book (more information on this soon).

The cost for five days is £125 (£120 early bird), this applies to any district or delegation from any Woodcraft Folk, IFM-SEI or related organisation.

Where is it?
Kent County Showground in the South East of England. The address is Kent Event Centre, Detling, Maidstone ME14 3JF.

How do I get there?
Trains go to Maidstone East. Many groups will put on coaches or other coordinated transport to Kent Event Centre.

Travelling from mainland Europe, ferries travel to Dover, Folkestone and Portsmouth and the Eurostar train arrives in London. There are several airports in London and the South East. Please check Info-Pack Version 1, in the Resources section for more guidance on arriving at Common Ground.

Do I need to speak English?
No. Although English will be the primary language used on camp, there will be three official languages; English, French and Spanish. These will be used all over camp, including in some of the programme. There will also be lots of ways such as signs full of pictures and colours that help people communicate and get around.

How many people will be there? Where are they from?

We expect between 2,000 and 3,000 people. Many people will be members of the Woodcraft Folk, but there will also be groups from across the world at the camp from our umbrella organisation IFM-SEI. You can find a list of IFM-SEI member organisations on their website.

Why should I come?
Mostly because it will be fun! You’ll have loads of opportunities to meet new people, play games and learn from people from all over the world.

International friendship is a central idea of Woodcraft and by participating in, helping to build and contributing to Common Ground you’ll be a part of a really large community striving to make the world a better place.

These camps don’t happen in the UK very often — the last time Woodcraft Folk hosted an international camp was in 2011 — so this may be the best opportunity for children and adults to experience such a fantastic event.

BOOKING

How much does it cost?
£205 per person – if you are part of the Woodcraft Folk or any other Western European country. The price of Common Ground depends on which IFM-SEI organisation you are from.

Western Europe – £205 (Austria, Belgium, Denmark, Finland, Germany, Norway, Spain/Catalonia, Sweden, Switzerland, UK)

Eastern Europe, some Middle East – £155 (Armenia, Belarus , Czech Republic, Georgia, Hungary, Lithuania, Slovakia, Slovenia, Turkey, Israel) or £95 for 5 days

Latin America, Asia, Africa and some Middle East – £105 (Cameroon, Egypt, Ghana, Mali, Senegal, Western Sahara, Zimbabwe, Bolivia, Brazil, Chile, Nicaragua, Peru, Bhutan, India, Indonesia, Palestine).

What is included in the camp fee?
Included in camp fee: 10 days of camping, meal ingredients, central day / evening programme and replacement gas bottles.
Excluded: Travel costs, the first bottle of gas, cooking equipment, village / kitchen tents, tables, chairs or benches. Craft materials for village day activities.
Can I come for part of the camp? How much would it cost?
Yes, you can come for five nights, either the first half (1st – 6th) or second half of camp (6th – 11th). If you are involved in setup or takedown e.g driving a lorry or minibus then you many stay the first night or last night free of charge but you must book (more information on this soon).

The cost for five days is £125 (£120 if booked and paid before 1st Dec 2019), this applies to any district or delegation from any Woodcraft Folk, IFM-SEI or related organisation.

Who has to pay to come?
Unless you are attending as a lone participant from the UK, the price of camp will be paid by your district or delegation and each member will organise payment with them. Many districts will choose to fundraise to subsidise the cost passed on to group members.
Anyone aged 0 – 4 on the first day of camp (1st August 2020) can attend Common Ground for free (accompanied by a carer). Full-time carers for young people with specific additional needs may be able to attend for free – email chair@commonground.camp to discuss this more.
What are the booking deadlines?
The early bird booking deadline was 1st December 2019. If you booked and paid a deposit before this point you will have saved £5 per person. The final booking deadline will be 1st May 2020.
How do I pay?
Paying by cheque:
Please make all cheques payable to “The Woodcraft Folk”  Please let us know which district and individuals the cheque is payment for, and write your unique reference number starting “CG” on the back of the cheque. Post your cheque to: The Woodcraft Folk, Unit 9/10, 83 Crampton Street, London, SE17 3BQ       

Paying by bank transfer:
Account name:​ The Woodcraft Folk  
Account number:​ 2039 2756 
Sort code:​ 60 83 01 
Use your unique reference, (CG-four digits) for all payments. You can leave out the hyphen if your bank accepts letters and numbers only. If you have paid without a reference number, please email info@commonground.camp and let us know the amount, the payment date and who it was for. We can then match it to your booking and bring your payment record up to date.
 
For international bank transfers you will also need the information below. 
Swift Code (BIC): NWBKGB2L
IBAN Number: GB93NWBK60023571418024
IMPORTANT: Please request a Foreign payment , NOT Swift payment or International money transfer.

Is travel included?
Travel is not included in the camp fee. Your district or organisation may collectively set a cost for travel and include this in the cost passed on to members.
Who can come? Do I have to be a member to come to Common Ground?
All ages are welcome at Common Ground. You have to be a member of either Woodcraft Folk or another organisation coming as a delegation. This might be an IFM-SEI organisation or another organisation linked to a Woodcraft Folk group. The camp is primarily for young people, therefore we expect anyone aged over 21 to take some responsibility within their village or on the camp team.
Do I have to go with a group?
If you are under 16: you have to come to Common Ground as part of a group, although this group can be very small.
If you are 16 – 21 and from the UK: you can book on as a lone participant. However where possible you should book as part of a larger group e.g. your district or delegation. Coming along as part of a group will make it more fun and might be better financially. Have a think of any groups you have previously been a part of, or any groups that exist near where you live now.
If you are over 21: These camps are primarily for young people. We expect all over 21-year-olds to have taken on some responsibility within their village or on the central camp team. Capable adult volunteers are extremely welcome, but please contact the district directly that you have most recently been involved with.
We can’t afford it - what should I do?
Have a look at the Fundraising page of the website for tips on fundraising, or email chair@commonground.camp for more help on making Common Ground affordable.

CAMPING

What is a Village and what is a Town?
Everyone at Common Ground will camp in a Village, which is a circle of tents with around 70 – 130 people camping and eating together. Most likely, this will be 1 or 2 Woodcraft districts as well as 1 or 2 International groups. Each Village will have a Camp Chief/coordinator, a KP (=organiser of the kitchen), and First Aider.

Between 3 and 5 villages will come together to form a Town. A town is around 500 people and will have a shared Commons area which has one tent big enough to hold informal evening programme and other low-key activities.

Who will be in my Village? Do I get to choose?
Broadly yes. Districts can choose which other Woodcraft groups to share with and if they wish to support a solidarity delegation. The camp is about international solidarity and friendship, so we encourage all groups to start building those international links well before camp.

As the central organising team we want to ensure that everyone has a tent to sleep in and a village to be part of with kitchen tent and marquee. Occasionally this might involve asking districts to welcome delegations into their village and lend a few sleeping tents for the camp.

What is the ratio between adults and children?
Small children are very welcome on camp, and we have lots of activities for under 10’s. But when planning your group size, please ensure you have enough adults. You will need to meet the required ratio between adult volunteers and children as follows:
1 adult volunteer to every 3 children aged 0 – 5
1 adult volunteer to every 5 children aged 6 – 9
1 adult volunteer to every 8 children aged 10 – 12 and
1 adult volunteer to every 10 children aged 13 – 15.
How are the villages organised?
Villages are organised into groups of 3-5 called towns. Each town will have a large Marquee, called a town common, and each town will share a town pantry (ingredient collection point) with another town. Some activities will be organised at a local town level.
What do I need to bring? Where can I get camping equipment?
We will publish an example kit list nearer the camp but you will need tents, sleeping bags and sleeping mats.

Villages will need tents for individuals to sleep in, Kitchen tents with cooking equipment and a marquee to eat under if it rains. Woodcraft districts will need to bring this with them to Common Ground as well as tables and benches if they want them.

If you are coming from another country by plane, your host Woodcraft Folk district may have equipment they can lend you. If you are a Woodcraft district you may be able to apply for funding for new camping equipment. See the Fundraising page for tips. If you are a small or new Woodcraft Folk district you may be able to share equipment with a larger, more established district.

We are a small district, can we ask for help?
Yes! Many large established Woodcraft districts are happy to take small districts under their wing and share equipment. However there is of course a cost to storing and transporting equipment. So we suggest small districts consider paying £10 per person towards a district which is sharing their equipment.
What are international delegations?
Organisations similar to Woodcraft, will often send groups of young people with their leaders to our international camps. There are two types of delegations.
1. Most delegations will be from Europe. They will pay for their own travel and camp fees. However the delegation may travel by plane and might need some sleeping tents provided.
2. Some districts from outside Europe will need extra fundraising support, due to the high travel costs and financial position. Some districts might choose to fundraise for one of these ‘Solidarity’ delegations to cover some or all of the travel costs and camp fees providing sleeping tents and hosting them in their village.

We may also ask a European delegation to support or link with a solidarity delegation, especially delegations who are well equipped and/or will travel over land.

Are we allowed camp fires?
The Kent County Showground will allow fires as long as they are raised off the floor. This could be in some kind of fire bowl (bought or homemade) or some kind of raised platform which would protect the grass underneath e.g made from stones and some sand.
Are visitors allowed on camp?
Yes, on Saturday the 8th of August there will be an open day from 10:00 – 19:00, in which friends and family may visit Common Ground.
When will I find out who is in my village/town?
Just before Pre camp you should find out who will be in your village and the name of your town. At precamp (29th-31st May) there will be a chance to have a tour of the site and meet others who will be in your village/town.

FOOD

How will we cook?
Three meals a day are included in the camp fee, but they are cooked by everyone in turn. Each village will have a kitchen tent, with kitchen equipment and utensils, provided by a Woodcraft district. The menu can be cooked with just a hob but the village can arrange to bring an oven if they so wish.
Villages will be split into teams of 10 – 15 people called clans. Clans will take turns to cook meals, wash up equipment and keep the site clean. The clan duty is purposefully split amongst enough participants, to allow everyone the chance to enjoy the central programme and other activities, beyond their own village.
Where will the ingredients come from?
The central KP (= food) team will, in consultation with the movement, set a menu for the camp and order ingredients. These ingredients can be collected each day at the Town Pantry. A lot of consideration has gone into sourcing the food ingredients sustainably, locally and ethically wherever possible.
What about special dietary requirements?
Please put the group dietary needs and allergies on the booking form by May 2020 so that we can cater for these. Once the central food order has been placed, we cannot guarantee that we can add special ingredients or offer alternatives.
What about selective eaters?
The menu has been designed to offer everyone, including young children, warm meals which are tasty and filling. We encourage everyone to keep a totally open mind – you may end up eating much less meat than you would have at home. Or the dishes may include more beans and pulses than you have in an average week. The camp is a great opportunity to learn about and explore sustainable diets. Do have conversations about this with your group before camp.

There aren’t shops within walking distance but some camp cafes will be set up around the site, so that you can buy a hot drink or a special treat like cake.

EVENINGS

Will it be noisy when I want to sleep?
We have thought seriously about how we will ensure our youngest members get all the sleep they need.
The Kent County Showground is large and has some newly built/ refurbished buildings since our last international camp in 2006. They have been hosting similar camps regularly in recent years. There will be amplified music in the evenings for those who want it, but it will be inside a building, at a distance from any campers, with sound insulation.
What happens in the evenings?
We want to encourage a good balance between educational activities, partying and rest for all participants. Central programme is organised every other evening. This will finish at 11.30pm. At this point all programme including any amplified music will end. Participants can stay in the central area until 1.30am if they want to, and some centres (indoors, to reduce noise) will be open for low-key gatherings until then. We will encourage people to be quiet there and on their way back to their tents. Stewards will be at hand to assist with keeping noise and disruption down.

We are considering having one or two nights where music will go on later than 11.30pm and this will be discussed at pre-camp in May 2020. Every other evening, villages and towns can make arrangements for lower-key programme in their own areas, including acoustic music, games or local performances.

How do bedtimes work?
Leaders and parents set bedtimes for the young people they are responsible for. We recommend districts within villages agree consistent bedtimes for each age group to avoid any perceived unfairness.
When will the central area close?
1:30am – at this point anyone still up will be expected to leave the central area and go back to their villages.
Will there be alcohol on site?
This camp will be all about international friendship, with a special focus on welcoming under 10’s. There will only be one space where people can buy alcohol on site. We envisage this space as a calm ‘pub’ environment where over-18’s can enjoy each other’s company while being able to buy and drink alcohol. There will be other, alcohol-free spaces for evening programme that will have much more ‘party’ atmosphere. This is to encourage camp participants of all ages and backgrounds to enjoy the non-drinking spaces.